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Services Overview

A quick look at the major categories I support:

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  • Bookkeeping Services

        Monthly transaction management, reconciliations, and financial reporting.

  • Cash Position Monitoring

        Real‑time visibility into upcoming bills, customer payments, and cash‑flow risks.

  • Doubtful Accounts & Bad Debt Monitoring

        Precision tracking of overdue invoices and high‑risk accounts.

  • Workflow Support

        Systems optimization, automation, POS → QuickBooks accuracy, and operational clarity.

  • Optional Add‑On Services

        A/P support, A/R support, inventory workflows, subscription tracking, and internal deadlines.

Detailed Services

Bookkeeping Services

Reliable, accurate monthly bookkeeping that gives you confidence and clarity.

 

Transaction Management

  • Enter bills

  • Enter expenses

  • Record customer and vendor payments

  • Categorize bank and credit card transactions

 

Reconciliation & Accuracy

  • Reconcile bank accounts

  • Reconcile credit cards

  • Maintain a clean general ledger

  • Coordinate adjusting entries with your accountant

  • Submit adjusted trial balance for accountant approval

 

Financial Reporting

  • Monthly financial statements (Balance Sheet & Profit & Loss)

  • Basic financial insights and trend identification

  • Organized supporting documentation for accountant review

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Cash Position Monitoring

Your financial early‑warning system. I actively monitor the factors that influence your cash position so you always know where you stand.

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What is Tracked

  • Accounts receivable aging (tracked like a hawk)

  • Overdue customer payments

  • Customer payment patterns and broken promises

  • Early‑payment discount opportunities (Net‑10, 2/10 Net‑30)

  • Vendor invoice timing and upcoming due dates

  • Employee expense submission timeliness

  • Recurring subscription charges

  • Inventory purchases and POS sync accuracy

  • Owner draws and reimbursements

  • Merchant processing delays

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What You Receive

  • A clear snapshot of your cash position

  • A list of upcoming bills and due dates

  • Alerts for urgent items or discount opportunities

  • Identification of cash‑flow risks

  • Recommendations when an invoice may warrant doubtful‑account review

 

Your Role

You decide which bills to pay and when. I provide the information you need to make confident decisions.

Doubtful Accounts & Bad Debt Monitoring

I track overdue invoices with precision and identify accounts that may become uncollectible.

 

You’ll receive:

  • Alerts for invoices at 30, 60, and 90+ days overdue

  • Documentation of customer communication and payment patterns

  • Identification of high‑risk accounts

  • Recommendations when an invoice may need review for doubtful status

 

If you choose to write off a balance, I prepare the accounting entry and maintain clean documentation.

Workflow Support

Streamlined systems that reduce friction, save time, and improve how your business operates.

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Workflow Automation & Process Optimization

  • Client Hub workflow setup and management

  • Document collection and organization

  • Automated reminders and task flows

  • POS → QuickBooks workflow optimization (Shopify, Square, etc.)

  • Invoicing and billing workflow improvements

  • Operational efficiency recommendations

 

Systems & Integration Support

  • Assistance with selecting apps and tools

  • Coordination with payroll providers

  • Coordination with your accountant

  • Ensuring financial data flows correctly between systems

Optional Add-On Services

Additional support tailored to your business needs.

 

Accounts Payable Support

  • Vendor setup

  • Bill tracking

  • Payment scheduling (client executes payments)

 

Accounts Receivable Support

  • Customer setup

  • Invoice creation

  • Payment reminder workflows

  • A/R communication log maintenance (customer responses, payment promises, broken promises)

 

Inventory Support

  • Periodic inventory reconciliation

  • Inventory workflow guidance

  • Support for Shopify/Square inventory sync issues

 

Operational Tracking

  • Software subscription renewals

  • Vendor documentation tracking (W‑9s, insurance certificates)

  • Internal workflow deadlines

🚫 Not Included

To protect your business and mine, the following items are outside my scope:

  • Payroll processing

  • Sales tax filing

  • Legal or compliance filings (SOS annual reports, business licenses, domain renewals)

  • Insurance renewals

  • IT or website administration

  • Collections activity or customer communication

Ready to Get Started?

All new clients begin with a Discovery Call so that I can understand your business, your systems, and your goals before onboarding.

Free Consultation
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